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How to Plan an Inclusive Work-Related Social Event

Celebrating your employees ...


Posted by Roger Eddowes on 30/11/2023 @ 8:00AM

As the end of the year approaches, many business owners are planning work-related social events to celebrate their employees' achievements. However, it's important to ensure that these events are truly inclusive and welcoming for all employees ...

Work-related social events can be a great way to foster a sense of community within the workplace!

Work-related social events can be a great way to foster a sense of community within the workplace!

created by dall-e / open ai

As the leader of your business, it's your responsibility to create a positive and inclusive work environment for all employees. This includes planning work-related social events that celebrate their successes and foster a sense of belonging. However, it's important to keep in mind that not all employees may feel included in traditional social events, such as Christmas parties.

Here are some tips to ensure that your work-related social events are truly inclusive:

  • Choose an Inclusive Venue

    The first step in planning an inclusive work-related social event is to choose a venue that is accessible to all employees. Consider factors such as wheelchair accessibility, proximity to public transportation, and dietary restrictions. If possible, involve employees in the decision-making process to ensure that the venue meets their needs.

  • Consider Different Cultures and Religions

    When planning a social event, it's important to be mindful of different cultures and religions within your workforce. For example, not all employees may celebrate Christmas, so it's important to avoid making it the sole focus of the event. Consider incorporating other holidays or traditions into the event to make everyone feel included.

  • Provide Non-Alcoholic Options

    Alcohol is often a staple at work-related social events, but it's important to remember that not all employees may drink for various reasons. Make sure to provide non-alcoholic options and avoid pressuring employees to drink. Additionally, be mindful of employees who may have a history of alcoholism and ensure that there are alternative activities for them to participate in.

  • Encourage Employee Participation

    To ensure that all employees feel included and welcomed at the social event, encourage their participation. This can include involving them in the planning process, giving them a say in the activities and entertainment, and recognising their contributions during the event. This will help foster a sense of belonging and make everyone feel valued.

  • Be Mindful of Budget

    While it's important to plan a memorable and enjoyable social event, it's also important to be mindful of the budget. Not all employees may be able to afford expensive events, so consider options that are more budget-friendly. This could include potluck-style events or activities that don't require a lot of spending.

  • Provide Alternative Options

    Some employees may not feel comfortable attending a traditional social event, so it's important to provide alternative options. This could include organising a volunteer event, a team-building activity, or a family-friendly event that employees can attend with their loved ones. This will ensure that everyone has the opportunity to participate and feel included.

Remember that any event you organise must be open to all employees, be an annual event and cost less than £150 per person to ensure no tax liabilities.

Work-related social events can be a great way to celebrate your employees' successes and foster a sense of community within the workplace. However, it's important to ensure that these events are truly inclusive for all employees.

By following my tips, you can plan a social event that everyone will enjoy and feel included in. Remember, inclusivity is key to creating a positive and welcoming work environment.

Until next time ...

Business Godparent


Would you like to know more?

If anything I've written in this blog post resonates with you and you'd like to discover more about organising an inclusive work-related social event this festive season, it may be a great idea to call me on 01908 774320 and let's see how I can help.

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About Roger Eddowes ...


Roger trained at Edward Thomas Peirson & Sons in Market Harborough before working at Hartwell & Co, followed by Chancery, as a partner. He started Essendon Accounts and Tax with Helen Beaumont in 2014 as a general practitioner with a hands-on approach.

Roger loves getting his hands dirty, working with emerging, small-to-medium and family businesses to ensure they receive the best possible accountancy advice. Roger utilises an extensive network of business contacts to leverage the best guidance and practical solutions.